1. Eligibility

A resident must be enrolled as a student of The University of Queensland to be eligible for a residential place in the Halls of Residence. Other guests and visitors who fall outside of this criteria may be considered at the discretion of the Head or their nominee. The Head of the Halls, or their nominee, has the right to refuse eligibility if, in their estimation, the residential environment offered does not meet the needs of that individual.

2. Contract Period

A resident can select only one accommodation period option.

2.1 A contract period of 32 weeks (33 weeks for commencing students) which excludes the semester vacation periods.

3. Allocation of Accommodation

3.1 Allocation of rooms is undertaken by the Manager Residential Programs in accordance with the policies and procedures of the University. A resident can be required to move to an alternative room and Hall at the request of the Manager Residential Programs.

3.2 Rooms are licensed for single occupancy only.

4. Requirement to pay residential fees and refund of fees.

4.1 Students allocated accommodation are required to pay all residential fees in accordance with the approved schedule of fees.

4.2 Any resident who is unable to pay residential fees in full before the due date on the schedule of fees will need to apply to the Business Manager, to set in place a payment plan whereby all fees are paid in full before the resident vacates their room at the end of the contract period.

4.3 A Fee of $20.00 will be charged if a cheque presented for payment of fees to the Halls is dishonoured.

4.4 The Halls of Residence reserves the right to request that any resident who is more than 21 days late with payment of fees (in full or by instalments) moves out of residence.

4.5 Overdue fees will be placed in the hands of an external debt collection agency which may negatively affect your credit rating. Any account sent to the debt collectors will be charged a debt collection fee of 10% of the outstanding amount. Any account not fully paid when a resident has left the Halls will have a hold placed on their Si-net account, until all monies owed are paid in full to the Halls of Residence.

4.6 Residents who are suspended from the Halls will be required to pay accommodation fees only during the suspension period. Should a resident choose to terminate accommodation at this time, the normal rules as under section 5 will apply.

5. Termination of Contract/Withdrawal

5.1 Residents are contracted for a full academic year.

5.2 Should a resident wish to break their contract during the academic year, they are required to give four weeks notice of their intention to leave, which must be served during term time. Residents will be required to pay the normal weekly rate in lieu of notice if the required four weeks is not given. All residents will be required to pay a $250 termination of contract fee.

6. Authority within the Halls of Residence

6.1 The University has overall responsibility for the Halls.

6.2 The Head has responsibility for the management of, and conduct within, the Halls.

6.3 Resident staff, including the Manager Residential Programs are appointed for the management of, and conduct within, the Halls of Residence and as such should be considered agents of the Head of the Halls.

6.4 Residents must comply with a direction given by the Head, Manager Residential Programs and Resident Staff or authorised University Staff such as Security Officers. Failure to do so will be deemed as a breach of the conditions of residency (clause 18).

7. Conduct within the Halls of Residence

Residents shall not cause nor permit the premises to be used or occupied in any way or for any purpose which might cause annoyance to any persons on the premises, or indulge in any illegal, riotous, noxious, improper, offensive or noisy conduct or practice, or bring the reputation of the Halls into disrepute. Residents shall be bound by the rules of the Halls as set out in the Rules and Conditions Governing Occupancy, Halls Handbook and The University of Queensland Policies.

7.1 Residents must at all times conduct themselves within the Halls in a manner which is conducive to study and sensitive to the privacy and needs of other residents.

7.2 Residents will be required by the Head, a Resident Staff member, or authorized University staff to discontinue any behaviour which is detrimental to the welfare, comfort or convenience of other residents.

8. Drugs and Alcohol

8.1 Residents must not bring onto, or use or consume within or in the precincts of, a Hall of Residence any substance or article the possession of which is illegal.

8.2 Alcohol consumption in moderation is permitted in bed/study rooms only. Consumption of alcohol is not permitted in the common rooms, common areas or within the external precincts unless specific prior permission is granted by the Head or Manager Residential Programs. All alcohol consumption must cease on campus at 11.30pm in accordance with The University of Queensland
Policies.

8.3 In accordance with state policies, persons under the age of eighteen (18) years are not permitted to consume alcohol within the Halls or at Halls functions. Persons under the age of 18 found consuming alcohol or intoxicated will be suspended from the Halls immediately.

8.4 The use of home brewing kits or stills within the Halls is prohibited.

8.5 Smoking is prohibited in all University of Queensland buildings. There is no provision for designated smoking-permitted rooms or areas in buildings controlled by the University. Smoking is not permitted within five meters of any University building. The University smoking policy is recognized as an Occupational Health and Safety responsibility.

9. Firearms and dangerous or unlawful goods

Residents must not bring onto, or use within or in the precincts of, a Hall of Residence any firearm (or facsimile), weapons, explosives, fireworks, or flammable liquids.

10. Fire Fighting Equipment

10.1 Residents should familiarize themselves with the location and instruction for use of fire fighting equipment.

10.2 Residents must not use such equipment unless a fire emergency occurs; unauthorized or indiscriminate use of fire fighting equipment is prohibited, and may result in immediate dismissal.

10.3 Where the Fire Brigade responds to a fire alarm, residents found negligent will be charged the Fire Brigade call-out fee.

11. Dining Hall

11.1 Residents are required to produce an ID card to take meals in the Dining Hall.

11.2 Additional meals can be purchased through the Dining Hall.

11.3 Neat casual dress and footwear should be worn at all meal times, and hats removed.

11.4 A resident must leave the Dining Hall when requested to do so by the Catering Manager of the Dining Hall or nominee, the Head or Nominee, or a Resident Staff member.

12. Maintenance of rooms

12.1 Residents must keep their rooms and the Hall common areas in a clean condition and in a state that will not cause any obstruction to, or deterioration of, the general environs within the Hall.

12.2 Residents shall not, without the permission of the Head or Nominee, remove items of furniture or equipment belonging to the Halls, or transfer items of furniture or equipment from the rooms in which they have been provided.

13. Liability

The University shall not be liable for any failure, delay or interruption in performing its obligations and duties herein stated due to causes or conditions beyond its control or which could not have been prevented or remedied by reasonable effort at reasonable expense. Neither the University nor its officials, agents and employees are liable for the loss, theft, disappearance, damage or destruction at any time or in any place of any property belonging to, used by, or in custody of any resident no matter where such property may be normally used, kept or stored. Residents are encouraged to extend their parent(s) homeowner's insurance or purchase specific renter's insurance to cover personal belongings.

14. Entering Residents Rooms

A resident's room may be entered by person's authorized by the Manager Residential Programs: (i) for inspections, cleaning, inventory, maintenance, safety alterations and repair. (ii) in an emergency as determined by the Manager Residential Programs or delegate without advance notice and whether or not the resident is present. (iii) between terms/semesters when at the discretion of the Manager Residential Programs, rooms in the Halls may be entered without written or verbal notice.

15. Room change

Residents who wish to change rooms should first discuss the matter with the Manager Residential Programs and then lodge an application for Residential Room Change. An administrative fee of $22 may be charged. No change of room may be made except with the approval of the Manager Residential Programs.

16. Responsibility for Conduct of Other Persons

Residents are responsible for the conduct of any person(s) they invite into, or entertain within, the Halls. All non-residents are expected to leave the Halls by 11pm. Residents shall not allow another person to stay in their rooms overnight or for an extended period unless they have been given permission according to the provisions of the Guest Policy.

17. Keeping of Pets

Residents must not bring to, or keep any animal or pet within a Hall of Residence, except fish in a small tank.

18. Breach of Conditions

18.1 Should a breach of the conditions outlined above occur, the Head or nominee may impose the following penalties (i) requirement to apologize to the wronged party; reimbursement of the full price of meals misappropriated from the Dining Hall; payment of casual accommodation rates for any unauthorized overnight guests; restitution for the full amount of repairs or replacement resulting from any wilful vandalism, damage or theft; (ii) Good behaviour bond and/or a community service order; (iii) immediate suspension or expulsion from the Halls.

18.2 An application for reinstatement to the Halls following suspension, may be lodged with the Head within seven days of the imposition of the penalty.

18.3 Where a resident has been suspended or excluded from the Halls, they may not re-enter any of the Halls for any purpose, without the written permission of the Head.

18.4 In the interest of best possible outcomes for residents and their families, discipline issues or patterns which may lead to suspension or expulsion, may be discussed with a resident's Parent or nominated Guardian, at the discretion of the Head of the Halls.